Most organisations complete a compliance review, then let it drift
You commission an audit, implement the recommendations, and six months later your ROPA is out of date, your privacy policy does not reflect new services, POTRAZ has issued guidance nobody has read, a supplier has changed subprocessors, and two trained staff have left. Compliance is not a destination. It is an ongoing discipline.
- Documentation becomes stale
- ROPAs, privacy policies and procedures must stay current as your organisation changes. Most do not.
- Regulatory changes go unnoticed
- POTRAZ updates its guidance and new regulations emerge. Organisations often learn of changes only when they become a problem.
- Incidents strike without warning
- With an external partner on retainer you respond in hours rather than days, and meet the 72-hour notification requirement.
Compliance demands continuous attention, not periodic fixes
Zimbabwe's data protection framework is maturing and POTRAZ is increasing its regulatory activity. Organisations face growing scrutiny from international partners, procurement teams and governance auditors. Managed compliance keeps your programme current, credible and operational — and puts experts in your corner from the first moment when something unexpected happens.
- Compliance obligations do not pause between audit cycles
- POTRAZ regulatory guidance and enforcement are increasing
- International partners increasingly require active compliance management
- Data breaches and incidents require immediate expert response
- Staff turnover, system changes and new services create ongoing compliance events
What the service includes
A comprehensive, proactive compliance management service delivered on a monthly retainer.
Privacy programme management
Ongoing management of your data protection programme: policy reviews, ROPA maintenance and compliance calendar.
Incident response support
Immediate support when a breach occurs, from initial assessment through POTRAZ notification, affected party communication and post-incident review.
Regulatory intelligence
Proactive monitoring of POTRAZ guidance, CDPA developments and relevant decisions, with impact assessments for your organisation.
Advisory on demand
Access to our team for compliance questions, new processing reviews, procurement questionnaires and ad hoc regulatory guidance.
Annual compliance reviews
A structured annual review of the whole programme against current CDPA requirements, with an updated gap register and action plan.
Board and governance reporting
Quarterly status reports for your board, audit committee or senior management, showing posture, incidents and improvement trajectory.
How we onboard you
A structured onboarding that establishes your baseline posture and activates ongoing management from day one.
- 1
Assessment
A baseline compliance assessment to understand your current posture and risks.
- 2
Gap identification
A priority gap register with an immediate action plan for critical items.
- 3
Structure
Documentation, governance and process improvements implemented in the first phase.
- 4
Alignment
Staff training, POTRAZ liaison and activation of the ongoing programme.
- 5
Ongoing support
Monthly advisory, quarterly reporting, annual reviews and incident response on call.
Who needs managed compliance
It suits organisations that need ongoing accountability but don't have the in-house capacity to maintain it. That includes:
- Banks and financial institutions
- Insurance companies
- Healthcare providers
- Large employers
- NGOs and development organisations
- Telecoms and technology companies
- Government-linked enterprises
- Multinational Zimbabwe operations
- Organisations under POTRAZ scrutiny
- Law and professional services firms
- Companies with international data transfers
- HR and recruitment companies
Continuous compliance, real confidence
Stop managing compliance reactively. Your programme stays current, your incidents are handled by specialists, and your board gets the reporting it needs.